TERMS AND CONDITIONS

General

  • All entry fees are GST inclusive
  • Entry fees include access to on-site facilities, activities, entertainment, planning and administrative expenses.
  • All entries are accepted at the organiser’s discretion.

Payments, Withdrawals, Refunds

  • Payment must be received with 28 days from date of invoice.
  • A team’s entry in the event will not be confirmed until payment is received.
  • Invoices can be paid by Electronic Funds Transfer (EFT) or Cheque. Details for payment are included on the Invoice. Please advise via email to enquiries@wonthaggigp.com when payments are made.
  • Team Managers will be notified by email when a payment has been processed.
  • If, after 28 days, payment has not been received, the team’s entry will be dropped onto the ‘Waiting List’.
  • Should a team wish to withdraw prior to 30 January, a 50% refund will be given. No refunds will be given for withdrawals after this date.
  • Teams who are on a waiting list and are not offered a place will be given a refund.

Field Limits and Waiting Lists

  • Only online entries will be accepted.
  • Entries are filled on a first come, first served basis.
  • All entries are accepted at the organiser’s discretion.
  • A limit per school or organisation of six teams will be applied. Subsequent teams will be placed on a Waiting List and accepted at the organisers discretion.
  • A field limit of 89 vehicles will be applied to the 2020 event and organisers reserve the right not to run the event if less than 75 entries are received.

Insurance and Safety

  • School teams must ensure they fulfil all Education Department requirements (including insurance), as they would for all school excursions.
  • Non-school based entries must hold current public liability insurance and provide a copy of their Certificate of Currency to the organisers prior to the event.
  • While every precaution is taken to make the weekend as safe as possible (including vehicle checks, first-aid facilities and on-going safety checks), no responsibility can be taken for teams.
  • Be especially careful to ensure that helmets and other safety equipment are organised well before the event.